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How To Comment On A PDF: 2022 Guide

Wondering how to comment on a PDF ?

Yous're non alone.

Reviewing documents is always tough. Trust united states of america, nosotros've been there.

Simply it turns out PDF notation is even tougher.

I hateful, have you lot seen the number of tiny icons in the review tab of Adobe Acrobat?

That stuff looks similar it belongs on the spaceship from a sci-fi movie!

Now, we may non be super-smart infinite scientists here at ClickUp, but nosotros will help you solve your PDF problems.

In this commodity, you'll acquire how to comment on PDF documents in Adobe Acrobat DC and will even understand the pros and cons of reviewing on a PDF document . Nevertheless, if you really want to moonwalk with ease and efficiency, we'll too advise an alternative way to review documents.

Ready to launch? Jet. Set. Go!

Before computers arrived, editing and reviewing things was a messy thing.

Imagine a desk-bound covered in dozens of papers and strewn with pencils, markers, erasers, and the occasional java stains. Feedback was usually hard to read and even harder to implement. And worse, people kept losing their pens!

Then when Adobe created the portable document format or PDF, everyone breathed a sigh of relief.

A PDF can handle text , images, hyperlinks, and pretty much anything you throw at information technology.

This fashion, pens (and principles) remain intact.

And since Adobe is the standard-bearer in the world of PDF readers, you'll learn how to add comments in the latest version of its flagship software: Adobe Acrobat DC .

You can add together several types of comments on an Adobe Reader, like:

• Highlight text
• Text comment
• Annotation and cartoon markup
• Mucilaginous annotation
• Other types of comments

Hither's a breakdown on each:

A. How to highlight text?

To highlight text, click on the arrow tool (also known as the select tool ) from the menu bar on top. Then, use the left mouse button to click and drag effectually the text that you want to highlight.

The highlight tool will reveal 5 review options for the selected text:

• Highlight selected text
• Underline selected text
• Strikethrough selected text
• Copy selected text
• Edit selected text & images (available only in Adobe Acrobat Pro DC, a paid software)

If you desire to remove the formatting you've added, merely correct-click on the same text and click on delete (bin icon) from the pop-upwards. Or employ the left mouse button to click on the formatted text and cull delete from the list that appears.

Yous can also utilise the highlight text tool to select an image with a click and drag motility, allowing you to:

• Add comment equally a glutinous note
• Highlight sections
• Edit text & images (only available in Adobe Acrobat Pro DC )

To leave a text comment , utilise the highlight tool to highlight some text, and click on it again.

You'll run into an option to add a text comment or delete an existing comment.

This comment tool also lets you modify the formatting in the text field of the annotate box .

C. How to utilize drawing markup for annotation?

This feature will assist you if you desire to annotate on things beyond just images and text, like a folio layout, groundwork, margin, etc.

But first, you need to enable the annotation and markup toolbar .

For that, go to Tools > select Comment to open the comment toolbar .

This volition likewise evidence your comments list in a correct-side cavalcade, like this:

Now, to use the drawing markup tool , click on cartoon tools (circumvolve/triangle/foursquare icon) from the toolbar . From the list that appears, select the drawing tool you demand to draw shapes and add comments on the doc.

D. How to add together a sticky note?

Want to add together comments as a pop-upwardly note?

Just select the sticky note tool from the comment toolbar !

In the toolbar , the sticky note icon looks like a square comment bubble.

To delete a sticky note , click on the hand tool or the select tool from the menu bar and select the note icon . Then, but hit delete on your keyboard.

Apart from the ones we discussed above, you can also add several other types of comments for extra clarity.

All yous have to do is click on the required icon in the comment toolbar to add together whatever of these comments, as shown in the gifs below:

i. Strike out text and make a note of what to replace information technology with.

2. Add multiple line text comments in a text box so that information technology stays on the page. Readers can't collapse the text box .

3. Draw and leave a comment with the image you drew.

Just that'south not all!

Adobe has built tons of other commenting tool features that allow you to:

• Edit comments in their text field
• Tape and add an audio annotate
• Add together other files as an attachment in a annotate
• Use the postage stamp tool to add images from other image editing software (similar Adobe Photoshop or Adobe InDesign) to comments

Okay, then this is how it works in Adobe.

Simply what most other tools?

Luckily, almost every PDF viewer tool follows the same approach and offers similar features. And then just apply these steps as a guide and you should exist able to figure things out easily.

But here'due south a question worth finding answers to:

Is commenting on PDFs the best style to manage your review process?

Permit'due south answer this with some pros and cons.

Benefits Of Using A PDF Reader For Reviews

Hither are two fundamental reasons that make reviews on a PDF file handy:

i. Can add extensive feedback

Do you take pride in the detailed comment list and feedback you leave on every PDF page ?

Then a PDF reader is exactly your identify to shine!

No matter how long your comments are, the text box will collapse to save space. This ensures that you become all your insights in without cluttering upward the document.

2. Maintains a record for the future

Unless yous explicitly grant them permission to, readers tin't tamper with your comments on a PDF file . Yous tin can at present balance assured that your feedback is here to stay.

Permit the record show that your PDF comment said it first!

Drawbacks Of Using A PDF Reader For Review

A PDF file is similar an sometime friend. Friendly, helpful, reliable.

They never plough their dorsum on you.

Simply no matter how much yous love them, sometimes fifty-fifty best friends have problems.

So what're the drawbacks of working with your PDF buddies?

Let's discover out.

1. Your entire team volition need a paid PDF reader

While most any kind of file can convert to a PDF file , you'll however need a PDF reader to view it.

This works out not bad if you have access to various feature-rich, paid software for text annotation . However, very few people really consider investing in a PDF reader and stick to gratuitous app versions that don't take the features you need.

Additionally, if yous're using a paid annotation tool similar Adobe Acrobat Pro DC , team members using the free version won't be able to view your comments and take activity.

2. Confusing document sharing and storage

Do yous know what happens when you embrace PDFs to review full time?

Jim sends Draft1.pdf to Dwight.

Dwight adds comments, saves it equally Draft1-comments.pdf , and sends it back to Jim.

Jim responds to comments, saves it as Draft two.pdf, and sends it Dwight and Michael…

We could get on merely,

To give credit where it's due, Adobe has share and track settings that'll ease things for you lot a bit.

Merely even that depends on emailing each other documents, sharing them via a cloud tool like Google Bulldoze, or manually importing comments each fourth dimension.

Let'southward say instead of emails, your team uses a company-wide advice tool, similar Slack .

Things should be easier then, right?!

Nope, even then, y'all may have to face:

• Confusion in naming and tracking document versions
• Losing documents amidst the chaos
• Derailing of the overall review procedure

Sounds familiar?

Typically, yous would solve such confusion by walking over to your colleague's desk.

Only yous, like most people around the world, could exist working from home .

And losing runway of files and folders is just one of the many challenges of remote working .

Desire to learn how to practise your best when working from domicile? Read these articles for solutions:

• Height 10 No-Nonsense Piece of work From Dwelling house Tips During COVID
• What are Virtual Teams and How to Manage Them (2021 Guide)

Equally for your content strategy and approving procedure, we take a laser-sharp solution in mind.

Why pay for PDF commenting, notation and collaboration features, when you can get information technology all for free – with ClickUp?

And that'southward not all!

Tired of converting every file to PDF so your colleagues can annotate it?

With ClickUp'southward Proofing characteristic, you don't have to.

ClickUp supports several pop file formats like PNG, GIF, JPEG, WEBP, and PDF.

Merely upload your document to the relevant task in your ClickUp Workspace and invite your colleagues to comment on information technology.

But hang on a second!

What's ClickUp?

ClickUp is the globe'due south highest-rated tool for project direction.

Its powerful project management features pack a host of content creation features that let you draft, review, respond to feedback.

You can even create an internal database of your content entirely on ClickUp.

How absurd is that?!

No more than searching for pesky files that go missing when yous demand them the nearly!

Here's how ClickUp makes content cosmos and management a cakewalk:

With ClickUp, your colleagues won't even have to download a file to review it!

They tin can comment correct then and at that place with these four steps:

• Open the attachment within a Task
• Click "Add comments" in the upper right corner of the preview window
• Click on the attachment preview wherever you want to add a comment
• Add together comments and assign information technology to anyone and so they can act on it

And it's not simply proofing.

Y'all can find the same ease of apply throughout your content cosmos procedure on ClickUp.

Brainstorm your procedure by dedicating Spaces within your Workspace for various business functions or projects. Inside your relevant Space, create Folders that can neatly suit all the Lists and Tasks relevant to your chore.

B. Show, don't tell, with Clip

Read about the best screen recording software to learn more about Clip !

It saves anybody a ton of time and does a fashion ameliorate task than lengthy paragraphs ever could.

In ClickUp, you'll find a 'record' push in the Comments Section of every Task. Start recording and instantly share it equally a comment one time it's done.

C. Other helpful content creation features

The listing of awesome ClickUp features is endless.

But we've handpicked the ones that'll really accept your content to the side by side level:

1. Write effortlessly using Docs

Collaborate with other writers or typhoon solitary in ClickUp Docs .

From storing it alongside your projects for piece of cake admission to real-time collaboration features, Docs has Due east-V-E-R-Y-T-H-I-N-G you lot need to make your masterpiece.

You can:

• Embed URLs and customize their advent
• Nest pages within docs for improve categorization
• Grant customizable access rights for collaboration
• Use rich text-formatting

Yous can even permit Google index these docs to evidence up in search results!

This feature alone blows any PDF reader out of the water.

2. Make your Mind Maps

Sometimes, words aren't enough to limited all that creativity in your brain.

That'due south why ClickUp lets you create your own Mind Maps to flesh out ideas. Use one of ClickUp's many Binder templates for inspiration, or etch unique patterns on a blank sheet.

These Heed Maps are your oyster!

3. Have quick notes with Notepad

Are you a compulsive notes taker ?

The next fourth dimension you experience the urge, but hit the '+' sign on your ClickUp Workspace and select Notepad .

Want a quicker fashion to open the Notepad?

Press the ' p ' push button on your keyboard!

Just this isn't your run-of-the-mill, bones notepad.

A ClickUp Notepad gives you the power of rich text formatting, /Slash Commands , edit history, and much more!

four. Communicate effectively with Comments Department and Chat View

Sure, your work should speak for itself. But if you experience the need to say anything else, become over to ClickUp'south Comments Department and Chat View .

Send a file or type in your feedback into the Comments Department of any task. If you Assign a comment to someone, it automatically converts the task into an activeness particular for them.

For any other conversations that don't fit into a project or task, shift to Conversation View .

Hither, yous can have unrelated conversations, brainstorm ideas, or just share hilarious memes!

Determination

PDFs and PDF readers are hither to stay.

Nearly 30 years since their invention, they remain indispensable to our everyday lives.

And why non?

Everything can be converted to a PDF class . They're reliable and accessible.

Just streamlining your unabridged content creation process on PDFs?

That'southward a recipe for failure!

PDFs are merely not as agile or adaptive as another options.

Your best chance at detangling your content creation process is managing everything on a single platform, from get-go to finish.

And if it'due south the all-time platform you're looking for, why not sign up for ClickUp ?

From PDF annotation to task comments and mind maps, you'll have everything you demand.

Typhoon like a champ. Review like a pro. Step into the future of content management with ClickUp!

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Source: https://clickup.com/blog/comment-on-pdf/

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